PD&MS Group are now looking for a Document Controller to join our team on a full-time, employee basis at our office in Aberdeen. Candidates with previous experience dealing with vendor documentation is preferred but not essential.
Role
summary:
The
Document Controller is required for the formal receipt, issue, maintenance and
control of all company controlled paper and electronic documents according to
company procedures.
Responsibilities:
- Maintaining technical
files in line with company procedures
- Formal receipt, issue
and control of company documents in line with company procedures
- Maintaining accurate
document control records in line with company procedures
- Refinement of existing
document control recording systems through discussions and agreement with
line supervision
- Assisting with other
general project, technical and document management support activities
within capabilities, when requested to do so
- Manage and update
document folder structure in the system
- Support, monitor and
review Suppliers and Contractors Document Control
- Liaison with client
document control departments ensuring their procedures are adhered to
- Coordination with all
departments within the company in order to assure that all documents are
kept in the right place, in the right department file archive and properly
identified
- Administration of
records, drawings and documents in accordance with the Quality Management
System and other relevant specifications
- Preparation of document
transmittals and maintaining precise, auditable records
- Ensuring a hardcopy
(where appropriate) / electronic copy of all previous revisions are
available in document control and uploaded to the Document Management
System
- Undertake archiving in
accordance with the Quality Management System
- Support and monitor
Document Management of the projects
- Undertake specific
Senior Document Controller duties in their absence
- Receive and control
Client supplied, project related documents, in line with Company
procedures
- Demonstration of safe
approach in working practises
- Encouragement of
attention to safety
- Responsible for
ensuring professional development is maintained and identified competency
requirements are undertaken in a timely manner
- Adherence to the
Company Integrated Management System
- Raise issues of
quality, health, safety and environmental and input to continuous quality
improvement element
- Compliance with quality
assurance, health and safety and environmental policies
- Demonstrate PD&MS
QHSE principles
- Ensure unsafe
activities are challenged
- Adherence to the
requirements of the best practice standards recommendations and processes
in the undertaking of duties
- Demonstrate PD&MS
values