PD&MS Group are now looking for an Assistant Document Controller to join our DCC team on a full-time employee basis. This is an entry level role where full training will be provided. Candidates with some previous experience or a qualification in business administration would be preferred. An excellent salary + benefits package is available for the successful candidate. This role is based in our Aberdeen office on a flexible hybrid working model where 2 days per week can be worked remotely.
Role summary:
Assisting with the formal receipt, issue, maintenance and control of all company controlled paper and electronic documents according to company procedures.
Responsibilities:
- Maintaining technical files in line with company procedures
- Formal receipt, issue and control of company documents in line with company procedures
- Maintaining accurate document control records in line with company procedures
- Assisting with other general project, technical and document management support activities within capabilities, when requested to do so
- Assist with management and updating of document folder structure in the system
- Assist with supporting, monitoring and review of Suppliers and Contractors Document Control
- Liaison with client document control departments ensuring client document control procedures are adhered to
- Coordination with all departments within the company in order to assure that all documents are kept in the right place, in the right department file archive and properly identified
- Administration of records, drawings and documents in accordance with the Quality Management System and other relevant specifications
- Preparation of document transmittals and maintaining precise, auditable records
- Ensuring a hardcopy (where appropriate) / electronic copy of all previous revisions are available in document control and uploaded to the Document Management System
- Undertake archiving in accordance with the Quality Management System
- Support and monitor Document Management of the projects
- Receive and control Client supplied, project related documents, in line with Company procedures
- Issue / transmit Company produced, project related documents / deliverables, in line with Company procedures
- Assisting DCC with general day to day administration
- Demonstration of safe approach in working practises
- Encouragement of attention to safety
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
- Adherence to the Company Integrated Management System
- Raise issues of quality, health, safety and environmental and input to continuous quality improvement element
- Compliance with quality assurance, health and safety and environmental policies
- Demonstrate PD&MS QHSE principles
- Ensure unsafe activities are challenged
- Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
- Demonstrate PD&MS values