PD&MS Group are now looking for an experienced Personnel Logistics coordinator to join our fast‑paced, friendly and supportive trades recruitment team on a full-time, 3 month fixed term employee basis. This role is based in our Aberdeen office on a flexible hybrid working model where 2 days per week can be worked remotely.
Previous offshore recruitment or personnel logistics coordination experience is essential for this role. An immediate start is available.
Role Summary:
The Personnel Logistics Coordinator is required to source suitable Trades personnel for the onshore and offshore projects and provide a full logistics coordination service, both during office hours and out of hours, ensuring that all contractors, employees and vendors comply with company and client requirements
Responsibilities:
- Acts as focal point for nominated project in relation to the movement of personnel for onshore and offshore
- Books and reserves appropriate transport and ensure that all personnel have correct check-in details and/or mobilisation details
- Liaises with client Heli Admin and Project Aviation Coordinators to book seats on flights offshore
- Ensures that personnel have the correct documentation and competencies and comply with client/company requirements to be able to travel to desired location
- Ensures competency records remain up to date and renewals are advised in adequate time
- Updates the personnel logistics system, rotas and mobilisation tracker in line with emergency response procedures and issue to clients and projects, as appropriate
- Ensures all offshore and site based personnel receive appropriate inductions and pre-job briefs prior to mobilisation
- Manages PPE stock within office and ensures personnel receive appropriate PPE prior to mobilisation
- Participates in an out of hours On-Call rota service
- Creating, maintaining and updating of trade personnel files
- Ensures training course requests are raised and approved in conjunction with the L&D Coordinator and that PO’s are raised via the procurement team
- Tracks Training expiry dates, and ensures renewals are completed / arranged within a timely manner
- Provide information for internal and external audits as required
- Assist with recruitment of competent, qualified offshore and site based trades personnel as per advised requirements and through formal approval channels
- Liaise with Construction Manager and PRP’s on a regular basis regarding current and future recruitment requirements
- Raising and issuing Service Agreements, ensuring renewals are issued in a timely manner
- Ensure contractor company details and insurance certificates remain up to date and are recorded on file
- Ensure pre-employment requirements are met, including reference and other background checks
- Ensure end of trip personnel reviews are conducted and saved to file
- Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
- Adherence to the Company Integrated Management System
- Compliance with Quality Assurance, Health and Safety and Environmental Policies
- Demonstrate and promote PD&MS QHSE principles and lead by example