All Locations
Baku
Business Area
PD&MS Group
Vacancy Type
Employee - Full time
HRCL

About The Role

Role summary:
The HRCL Coordinator is required to effectively coordinate and manage general HR and Contractor Liaison activities including administration for the department whilst supporting all PD&MS Group companies.

Responsibilities:

Engagement
  • Focal point for HRCL queries for all PD&MS Group companies
  • System Administrator for HR Operating System
  • Advise Senior Coordinator(s) on a variety of general HR matters, including status updates on workload, outstanding service agreements etc.
  • Undertake and participate in HRCL projects as discussed and agreed with Senior Coordinator(s)
  • Manage staff relationships, promptly responding to queries and manage expectations
  • Contribute to creating a positive employee relations climate
Compensation and Benefits
  • Liaise with health providers to arrange medicals, random drug screening and staff health surveillance and ensure all paperwork is returned timeously
  • Undertake benefit administration, where required, ensuring cover is in place for employees and notification of available benefits to employees when appropriate
Training, Development and Reviews
  • Support with annual reviews, 12 week reviews and Contracting Company Performance Assessments
  • Administer training requests ensuring management approval is in place, booking of training and logistics where required.
  • Ensure full flow process is followed and relevant records and trackers are appropriately updated.
  • Undertake ECITB grant commitments and claims
  • Engage with suppliers ensuring terms and conditions are agreed and in place
  • Resolution of any issues or problems arising from booked training 
Administration
  • Ensure GDPR is managed correctly and maintained
  • Oversee and undertake the requirements for preparation of contracts of employment, service agreements, amendments, renewals and other contractual paperwork 
  • Oversee and support new employees and Contracting Companies with all areas of onboarding
  • Responsible for ensuring renewal of Service Agreements and ensuring contractor company details and insurance certificates remain up to date and are recorded on HR Operating System
  • Responsible for ensuring New Start, Changes and Leaver requirements are closed out 
  • Process the necessary administrative tasks associated with day to day HRCL queries and issues
  • Provision of reports as required
  • Oversee recording of absence management is conducted as per company requirements
  • Ensure HRCL records, files and systems are maintained in accordance with legal requirements and company policies and procedures
  • Assist with input to developing and improving policies and procedures as required
  • Undertake, where required, with the creation of PD&MS Company CVs 
  • Undertake obtaining e-visas, business visitor orders and upkeep of days in country register 
  • Monitor, maintain and distribute queries received to the HR, Contractor Liaison and Training inboxes
  • Support Baku Region with assisting with PAAF documentation when required
  • Preparation and issue of Job specifications and Service specifications 
  • Assisting with personnel annual updates
  • Parent company updates as required
General
  • Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
  • Adherence to the company integrated management system
  • Compliance with quality assurance, health and safety and environmental policies
  • Demonstrate and promote PD&MS QHSE principles and lead by example
  • Ensure unsafe activities are challenged
  • Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
  • Demonstrate and promote PD&MS values and lead by example

About You

Qualifications:
  • Either: Pass grades at higher level or equivalent in suitable subjects,  or pass grades at standard level or equivalent supported by an Administration qualification
Experience / competence:
  • Demonstrable experience in a similar role
  • Demonstrable administration experience
  • Competent in the use of MS Office applications, in particular excellent use of Excel and Word
  • Excellent written and spoken English
Personal attributes:
Our GENES, our core values, define who we are, what we stand for and how we deliver.
  • Go the extra mile
  • Empower our people
  • Never get complacent
  • Engage our partners
  • Step up and deliver
If this sounds like you, then you could be a perfect fit. 

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.
 

Be who you’re meant to be, with PD&MS 

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard.  We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further.  We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status. 

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.   


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